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Process Flow

The full picture as a branching flow — company setup forks into the allocations that shape everything, field capture splits across beat and quick orders, and fulfilment runs delivery and payment in parallel before both feed reporting. Every order is shaped by the allocations defined up front: which salesman serves which beat, which resellers sit on it, and which distributor each reseller belongs to.

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Company (Control Tower) Sales Man (Field) Distributor Reseller
Phase 1 · Setup & Allocation
1

Masters & Pricing Setup

Company · Control Tower

The company defines the foundation every order runs on.

  • Create products, categories, and core business masters.
  • Set fixed pricing, reseller pricing, offers, and discount slabs.
  • Define distributor pricing trees and pass-through margins.
setup forks into two allocation streams
2

Reseller ↔ Distributor

Allocation
  • Onboard resellers with category mapping and status.
  • Map each reseller to its distributor via internal settings, groups, and allocation rules.
  • This mapping decides who gets notified for an order.
3

Beat ↔ Field Staff

Allocation
  • Assign each salesman to one or more beats.
  • Allocate shops/resellers to each beat.
  • The daily shop list is derived from this allocation.
Phase 2 · Field Execution
4

Daily Beat & Shop Plan

Sales Man · Field Execution

On login the salesman sees only the beat and shops allocated for the day — visit tracking keeps movement accountable.

two ways to capture demand
5

Beat Shop Order

Sales Man
  • Check-in/out, stock survey, and damage capture.
  • Place the reseller's order with allocated pricing.
6

Quick Order

Sales Man
  • Direct orders for phone / walk-in demand.
  • No full beat sequence required.
order tied to reseller → its distributor
Phase 3 · Routing & Billing
7

Order Routed to Distributor

Distributor

Because the reseller is already mapped to a distributor, the order reaches the right party automatically — internal settings / group allocation decide who is notified.

8

Review & Confirmation

Distributor
  • See incoming orders grouped reseller-wise.
  • Verify products, quantities, and applied pricing.
  • Confirm or reject to push into the billing workflow.
9

Invoice & Delivery Planning

Distributor
  • Generate invoices with company pricing, offers, and slabs.
  • Move invoices through dispatch / hold / delivery states.
  • Create delivery plans and assign invoice batches.
fulfilment runs in parallel
Phase 4 · Fulfilment & Settlement
10

Delivery to Reseller

Reseller
  • Invoice-level fulfillment tracked through delivery.
  • Reseller stock and sell-through stay visible.
11

Payment Recording

Distributor
  • Capture payment entries against open invoices.
  • Keep outstanding receivables visible per reseller.
12

Reports & Insights

Company · Control Tower

Delivery and payment both feed business-level reporting — sales, beat performance, reseller stock, and field productivity — which flows back into pricing, allocation, and beat planning, closing the loop.